When you need to plan an event as part of your working role, or even for a voluntary or leisure activity in your life, you want to ensure that the costs are kept as low as possible, without having to cut any corners or lose any of that all-important quality.

This is where software for event planning can become really useful. Rather than needing to use a number of different tools, which may come at a cost, for every aspect of your event, you can consolidate this into one piece of software. You may even be able to find the planning software available for free (click the above link), depending on the type of event you are hosting, along with the resources required.

Inviting Guests

When inviting guests who have previously registered to your events, or who meet the criteria for this upcoming event, you want to ensure that they get their invitation. While paper-based invites may be deemed acceptable for smaller gatherings, there is never a guarantee that they will arrive safely without paying postage premiums.

To overcome this, you may want to send a professional invite, which event planning software can help you with. This will look more enticing than a standard email, and you can send as many or as few invites as you require. Not only that, but you will also have an easier time seeing how many invitations have been sent out, making it easier for you to comply with venue capacity limits. This may not be as easy should you be sending out individual emails.

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Sharing on Social Media

Considering that roughly 3.8 million people use social media worldwide, it is easy to see why it can be an incredibly useful tool for promoting your event. When you use a piece of software that can be combined with your business social media accounts, this can really help get the word out there. You may not need to pay for advertising on these platforms either, especially if you already have a decent-sized fanbase. Simple sharing and word of mouth can help get you that bit more publicity and help you gain attendees for your do.

Buying Tickets

People attending your event may also need to buy tickets. If you have other work to be getting on with, this could take up a lot of your time if you were to manually sell the tickets. To streamline this process, tickets can be sold via your event planning software, completely automating the process, and leaving you to get back to your other tasks. You will also be able to use the software to keep a running track of tickets sold, how many are remaining, and even a waitlist, if this becomes necessary.

Planning and hosting your event should not be an arduous task. While a lot of work may go into it, it can be good to have time to sit back and enjoy the fruits of your labour. When you incorporate event planning software into this, you can make sure it is less labour on your part, whilst meeting the high standards expected.

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